REDDOS Using the website to send Emails

REDDOS WEBSITE EMAILS

- HOW TO SEND AN EMAIL 
- DISTRIBUTION LISTS & RECIPIENTS
- SEEING WHO READ THE EMAIL
- FORMATTING EMAILS
- INSERTING LINKS
- ATTACHING FILES OR IMAGES
- .
- 
- 
- 

- HOW TO SEND AN EMAIL  Using the Reddos database to send an email uses all the email addresses provided by the team member (player and/or Reddos manager/coach).   **Note**You won't be able to see the actual email addresses, but the secretary can create a report for you**
                         - The secretary can see if the email was opened and the date it was opened 
                         - You can send to specific team members by unselecting  members within the group e.g. if you wanted to email the Defenders only). 
                         - We can provide you with the latest team contact information, just email reddos.secretary@gmail.com   

 ADDITIONAL email addresses or information can be added by letting the secretary know (or players can update it themselves).  The Carlton Redcliffs website and database stores information about Registered Members and you can view, email, download lists or add players or "officials" (manager, co-coach etc) your team details and email your team from the database.        

RECIPIENT OPTIONS - TEAM OR SPECIFIC PEOPLE

• A Team or Group - Group - Click for link to How to select a group or groups
• All members--> Members -->  email members.  You can also apply some general filters, like payment status.
• Specific members ->search your member list for the members you need to contact, then tick the checkbox in the heading row and in the dropdown that appears, select "Email members".

Formatting the email:

From - You can select the "from" address, which all replies will be sent to e.g. reddos.secretary@gmail.com or your own email address.

The body can apply rich formatting similar to Microsoft Word.  However you can't copy and paste directly from MS Word (sigh).  If you have "notepad" on your computer you can add your text into Notepad and then copy and paste from notepad.

Attaching file or document -. This will allow members to click the link to download the file from the email
-  Type the link text. e.g. Click to see document and highlight the text and then cl
-  Cick the link icon in the editor

-  Click the "Upload" tab and upload the document from your computer.
-  Once the upload is complete, click "OK".

Insert picture or image - Click on icon

Upload --> Choose File--> Select file --> Upload file

--> Adjust size if necessary e.g. 1000 is full width, 250 is small --> OK

Insert link to a website - Click on icon

Copy and paste website url/address into URL field

OK

Templates - Regular emails can be saved as a template.

All your saved templates are found  account  --> email templates where you can also modify the content as necessary. Once you've created and saved a template, you can select it when sending an email.

Email status read or received - To check whether a member has received or opened an email, go to their profile and click member history. This shows the list of all emails that the member has received through revolutioniseSPORT and indicates whether or not they've opened them.

How to include a hyperlink to another section/header within the email

e.g. List of topics listed at the top of the email or webpage to click on to get the detailed information further down. 

• [1] Type the text within the email body e.g. How to send an email
• Click on link icon 
• In "URL field"  type a  #  
• Click on Advanced tab of Dialog box 

• Type a word/name in the Name field for the link e.g. Insert image.   -->Click OK

.

• The text will now have a flag showing next to it e.g.How to send an email     

Hyperlink - e.g.list of topics at top of email) Highlight the text e.g. Insert Image

•  Click link icon 
• Click  Link Type and choose "Link to anchor in the text" from dropdown menu
• Click on "By Anchor Name" dropdown menu and select the name for the appropriate link e.g. Insert image
• OK!